Privacy at TaskBeam
Effective date: 05/22/2026
TaskBeam is a list and task app for iOS. We've designed it to be one of the most privacy-respecting apps in its category: we don't ask for your personal information, we don't run a server that stores your tasks, and we don't track you across apps or websites. The only cloud that stores your task data is your own iCloud.
What we don't do
- We do not ask you to create a TaskBeam account.
- We do not ask for your name, email, phone number, or any other personal information.
- We do not run a backend server that stores your lists, items, tags, or any of your activity.
- We do not use third-party analytics, advertising, attribution, or crash-reporting SDKs.
- We do not display advertisements.
- We do not track you across apps or websites.
- We do not sell or share your data — we don't have any to sell.
What we do
Your lists are stored on your device. When you create a list, add an item, set a priority, apply a tag, create a dynamic list, choose an app theme, or set a reminder, that data is written to local storage on your iPhone or iPad first. The app is fully usable offline. If you never sign in to iCloud, your list data never leaves your device.
TaskBeam syncs through your own iCloud (CloudKit). If you're signed into iCloud, TaskBeam uses Apple's CloudKit framework to sync your lists between the devices signed into your Apple ID. Owned lists, tasks, tags, priorities, reminder fire times, soft-delete state, and shared-list activity records are stored in your private CloudKit database — a portion of your personal iCloud storage that belongs to you. Local-only preferences like the active list, notification identifiers, theme, button color, background pattern, tour completion, and dynamic-list display order are kept on your device. We, the developers, do not have access to your CloudKit data, cannot read it, cannot query it, and cannot export it. Apple's iCloud terms and security practices govern how this storage works; details are available in Apple's iCloud security overview.
Sharing a list invites only the people you choose to that list, and only that list. TaskBeam uses Apple's CKShare primitive. When you tap share, iOS generates an invitation. A recipient can accept and then read or edit that one list according to the iCloud permission you choose. They cannot see any of your other lists. You can revoke access at any time from the share sheet; recipients can leave at any time from their own copy. The shared data lives in a CloudKit "shared" zone managed by Apple — again, we don't see it.
Local notifications, no TaskBeam push server. If you set a reminder on an item, TaskBeam schedules a local notification on your device. If you enable shared-list update alerts, TaskBeam creates lightweight activity records in CloudKit so other participants' devices can show local notifications like "Someone added Milk." Apple may deliver silent CloudKit notifications to wake the app for sync, but TaskBeam does not operate a push server and does not receive your push token. You can disable notifications at any time in iOS Settings → Notifications → TaskBeam.
App updates. TaskBeam may contact Expo's update service to check for and download app updates. TaskBeam does not send your lists, tasks, tags, priorities, reminders, shared-list participants, or other task content to Expo.
App Store and Apple services. Because TaskBeam is distributed through the App Store and runs on iOS, the operating system and the App Store collect their own diagnostic and download information independently of us, governed by Apple's privacy policy. We do not receive personally identifying data from Apple about who installed the app.
What we can and can't see
We can see, in aggregate, the App Store metrics Apple makes available to every developer, such as total downloads, country or region, and crash/diagnostic information Apple provides through App Store Connect. We do not collect anything beyond what Apple shows developers for App Store distribution. We have no separate analytics pipeline, no telemetry, no event log.
We have no view at all into the contents of your lists, your tags, your reminders, who you've shared with, your shared-list activity, or how you use the app session-by-session. That information is between you, your devices, the people you intentionally share with, and Apple's iCloud.
Data deletion
To remove your data from your device: delete the app. All locally stored lists, items, tags, priorities, and preferences are removed automatically by iOS.
To remove your data from your iCloud: open Settings → [your name] → iCloud → Manage Account Storage (or "Manage Storage"), find TaskBeam, and choose "Delete Data." That clears your private CloudKit database for the app. If you've shared any lists with other people, stop sharing those lists first if you'd like their access removed. If someone else shared a list with you, you can leave that shared list from inside TaskBeam.
Because we don't run a server, there is no server-side deletion request to file. There's nothing on our side to delete.
Children
TaskBeam is rated 4+ and contains no content unsuitable for children. We do not knowingly collect data from children, because we do not collect data from anyone.
Security
Data in transit between your device and iCloud is encrypted by iOS using Apple's standard protections. Data at rest in iCloud is encrypted under Apple's standard CloudKit encryption. We do not introduce any additional network endpoints, so there is no extra surface area for data to leak through.
Changes to this policy
If this policy changes, we'll update the effective date above. The current version always lives at this URL. Material changes that affect what data is handled (for example, if we ever introduced an optional feature that talked to a third party) will be called out in the app's release notes.
Contact
Questions about this policy? Email team.taskbeam@pm.me.
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